The Public Contracts Code (PCC) provides for the complete dematerialization of public procurement procedures. Therefore, contracting entities are required to use exclusively electronic means, from the moment they decide to procure a service or works until the conclusion of the contract. In this context, the procurement process is supported by a number of entities and environments that play different roles within the system:
Instituto dos Mercados Públicos, do Imobiliário e da Construção, I.P. (IMPIC): It is the managing body of the Public Procurement Portal and the Observatory for Public Works.
It is the licensing entity, monitoring and inspection of electronic procurement platforms.
Entidade de Serviços Partilhados da Administração Pública (eSPap): it is the managing body for the national public purchasing system.
Imprensa Nacional - Casa da Moeda (INCM): the Portuguese Mint and Official Printing Office is responsible for publishing notices, decisions and other legal acts on public procurement in the Diário da República Eletrónico (the national electronic official journal) and the Official Journal of the European Union. Upon publication, the INCM electronically forwards to the BASE Portal the notices on the opening of procurement procedures as well as the legal instruments and the decisions that give rise to procurement processes under the exceptional regime provided for in Decree-Law No 34/2009 of 6 February 2009.
Electronic Public Procurement Platform: a computerized means or application through which the whole public procurement procedure is carried out in a fully electronic and dematerialized way. As the procedure progresses, the platforms must forward to the BASE Portal all information on the tenderers and the public contract to be awarded.
Contracting Entities: the PCC defines who the contracting entities can be. The contracts they award are public in nature. The contracting entities decide upon and conduct the procurement procedure and are responsible for entering in the Portal the information on the public contracts they award.
Contractors: the successful tenderers to which a contracting entity awards a public contract. The contractors take part in the procurement process carried out on the electronic platforms by submitting tenders, proposals or solutions (depending on the procedure type) and the qualifying documents that prove their compliance with the requirements that enable them to conclude the contract. This information is forwarded to the BASE Portal by the electronic platforms.